Being able to entrust your young children to a child care centre for the day is an essential support for families in which both parents have to go to work. A recent survey showed that a majority of families with children in Australia, around 73%, have both parents employed full or part time. That means that most of those parents have to rely on out of the family child care. Attending high-quality child care programs doesn’t just solve a problem for those working parents, it also has enormous benefits for the children attending who receive a significant jump on learning the subjects they will need to succeed in school.
Running a child care centre is a major undertaking, there is a huge amount of responsibility beyond caring for their charges. This is why so many of today’s centres are turning to CCMS, short for Child Care Management Systems. This is a software system designed specifically to help child care providers. It automates their day-to-day operations so their staff is freed up from paperwork and can spend more time with the children in their care.
The CCMS system makes it much easier to generate invoices, manage staff records, including ongoing professional development certifications, manage your waiting list, monitor and manage classroom ratios, accept payments online, and communicate with the parents. The CCMS system can also issue accurate and timely financial reports your centre’s management team can use to make the best possible decisions about the business.
Of course, child care centres have been run successfully for many years without access to this new technology, but CCMS boosts the potential for your business to grow with its incredible time saving power at your fingertips. The following are some of the many reasons to implement a CCMS at your child care centre!
Time Saving – The CCMS system can automate the paper transactions that used to eat up so much of the staff’s time. The software can create lists and reminders for important tasks automatically, while also managing waiting lists, scheduling tours, keeping track of employee professional development records, and more!
Cash Flow and Revenue – The CCMS system is able to complete fee collection, determine accurate pricing, and help you reach full enrolment. Another benefit of utilizing a CCMS is its electronic billing capability. You can keep your business goals on track by viewing reports in real-time. Every child care centre that implements a CCMS finds that their revenues increase because the system can track all money owed, and parents can pay for your service more conveniently.
Family Communication – The CCMS system automatically sends families important daily alerts whenever they electronically check their child in and out, making it easy to communicate with the children’s families.
Manage Staff – the process of maintaining ratios, tracking payroll, and scheduling classrooms is made simple by the CCMS system. It can also update and alert you when health requirements and staff training come up for renewal. The CCMS system eliminates the need for paper-based employee time sheets and digitalizes the staff sign-in/out systems, all of which combine to make calculating the payroll quick and easy.
The CCMS system will help your child care centre run more efficiently and smoothly!
